EXECUTIVE ASSISTANT

SHIFT: Full Time 7:00AM - 5:30PM Mon - Thur
TRAVEL REQUIRED: Minimal Travel (less than 10%)
RELOCATION COST: Not Paid
COMPENSATION: Hourly Wage $24-$30 DOE
LOCATION: On-site - Riverside, CA (not remote work)
CLOSING DATE: Open until filled
BENEFITS: Paid time off, 4% matching 401K, profit sharing, AFLAC, paid development time, medical, dental and group life insurance benefits, EAP, and most importantly an amazing culture.

Phenix Technology, Inc. of Riverside is looking for leaders that want to join our family. We need passionate people to join our team who believe in continuous improvement and want to be true contributors to success. If you are just looking for a “job,” then we aren’t the place. We need change engineers and leaders who want to be part of our family. Everyone at Phenix is considered a leader, and we only want those willing to lead to apply.

We are a leading manufacturer of fire helmets dedicated to ensuring the safety and protection of firefighters worldwide. Our commitment to quality, innovation, and excellence drives everything we do as we strive to provide the highest standard of protective gear for those who serve on the front lines.

We are seeking a loyal, proactive, and dependable Executive Assistant to support the Chief Operating Officer. This role extends beyond traditional administrative duties, requiring a trusted partner who can manage key tasks, coordinate projects, and provide thoughtful, constructive input to drive operational excellence and continuous improvement. The ideal candidate values loyalty, offers honest feedback, and confidently supports leadership in maintaining Phenix’s commitment to quality and integrity.

The timing is impeccable to join us as we’re poised for big growth and are seeking impact players who can thrive in our culture of continuous improvement and grow with us.

Our Core Focus:
Better People – Better Products – Better World

Our Core Values:
Make Excellence our Habit
Leave the World a Better Place
Create an Environment of Joy
Focus on Continuous Improvement
Be Humble, Be Curious, Be Courageous

RESPONSIBILITIES

1. Executive & Administrative Support
   • Manage the COO’s calendar, scheduling meetings, travel arrangements, and event coordination.
   • Prepare reports, presentations, and executive correspondence.
   • Take meeting minutes, track action items, and ensure follow-ups.
   • Handle confidential information with discretion and professionalism.
   • Serve as the primary point of contact for internal and external stakeholders.
2. Leadership & Strategic Partnership
   • Act as a thought partner to the COO, anticipating needs and proactively solving challenges.
   • Provide decision-support data by gathering, analyzing, and summarizing key insights.
   • Research industry trends and prepare executive briefings.
   • Assist in the planning and execution of leadership meetings, offsites, and training sessions.
3. Project & Special Initiatives Management
   • Organize and manage special projects across multiple departments.
   • Support process improvement initiatives using Lean principles.
   • Coordinate cross-functional teams to ensure project deadlines and objectives are met.
4. Operational Excellence & Data Organization
   • Maintain operational records, reports, and documentation with accuracy.
   • Organize and analyze data to identify trends and areas for efficiency improvement.
   • Assist in continuous improvement initiatives, making suggestions for company-wide enhancements.
5. Communication & Relationship Management
   • Coordinate visitor tours of the facility.
   • Foster a positive company culture through internal communications and engagement initiatives.
   • Represent the company at trade shows or events, engaging with customers and stakeholders.

MINIMUM QUALIFICATIONS

• Experience in executive support, project management, or administrative leadership.
• High school diploma, GED, or relevant experience equivalent.
• Exceptional written, verbal, and interpersonal communication skills.
  
• Strong organizational skills with an eye for detail.
• Ability to manage multiple priorities and adapt to shifting deadlines.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A proactive mindset—anticipates needs before they arise.
• Ability to problem-solve creatively and think critically.
  
• Strong discretion in handling confidential and sensitive information.

IDEAL CANDIDATE QUALIFICATIONS

• 5 + years experience in executive support, project management, or administrative leadership.
• Familiarity with Lean Manufacturing, Continuous Improvement principles, and EOS.
• Experience working with data organization and analysis.
• Experience with event planning, scheduling, or corporate communications.
• Proficiency in international compliance.
• Bilingual (Spanish) preferred.

IDEAL CANDIDATE QUALIFICATIONS

While performing the duties of this job, the employee may be required to do the following:

• Frequently required to sit, walk and talk or hear; use hands to handle, or operate objects, tools, or controls; and reach with hands and arms.
• The employee must occasionally climb or balance, stoop, kneel, or crouch.
• Vision should be correctable to accurately read small font writing.

Why Join Us?
• Four day work week time schedule to suit your lifestyle.
• Opportunity to contribute to a growing manufacturing business with a strong community impact.
• Work in a collaborative and supportive team environment.

READY TO APPLY? 

Phenix Technology, Inc. is an essential service provider who demonstrates strict safety practices under the guidelines of the CDC and OSHA.

To apply, submit a 1-2 minute video resume to apply@phenixfirehelmets.com. Tell us about yourself in a simple video and upload it to YouTube. Once you have uploaded your video, email a link to your video resume and your paper resume to apply@phenixfirehelmets.com. 

Not sure where to start with a video resume? Check out this video!